Features
Every part of the school day, in one system
FreshExe replaces the notebooks, spreadsheets and WhatsApp threads that school records usually live in — without asking your staff to learn ten separate tools.
Assessments & CBT
Set, sit and mark tests without the paperwork.
Question bank with images on questions and options.
- Import exam papers straight from Word, including answer keys
- Timed CBTs with a start time, duration and optional closing date (e.g. weekend take-homes)
- Marks automatically out of each field's weight
Report cards
Professional report cards in your school's own format.
Mid-term and end-of-term report cards.
- Your own field names and weights (e.g. CA Test 30, Home Work 5, Class Work 5, Exam 60)
- Report card subjects and electives per class; grading scale with remarks
- Optional skills section and class comparison
- "What's missing" checklist, and publish students as they're ready
- One-page print with signatures
Finance
See every payment in and out, in one place.
Invoices and online payment: cards, bank transfer and mobile money.
- Pay-by-reference links so employers can pay fees directly
- Automatic sibling discounts and budgets by expense category
- Financial statements (income statement, balance sheet, cash flow, changes in equity) as management accounts
Parents
Parents stay informed without calling the office.
One-click parent invites.
- Parent portal with report cards, class updates and fees
- Messages to the school by subject (Finance, Academics, Attendance…) that reach the right staff
Teachers
Less admin, more teaching.
Mobile-friendly broadsheet with ready columns, quick add and edit.
- Weekly class updates and announcements to parents by WhatsApp and email
- Delivery and read tracking for every update
Child safety at the gate
Every child goes home with someone you approved
Parents register who may drop off or collect their children, and the school approves them. A QR scan alone never releases a child.
QR pick-up passes
Each approved pick-up person gets a pass parents can download and share, or the school can print.
Photo check at the gate
Gate staff confirm the face matches the registered photo before a child is released.
Instant parent alerts
Parents hear about pick-ups and any unauthorised attempt straight away.
Late flags
Optional late drop-off and late pick-up flags, with the times your school sets.
Works offline
The gate screen keeps checking passes and recording handovers, then syncs when the connection returns.
And the rest of the day-to-day
Attendance & child safety
Know who is in school, and who collected each child.
- Attendance by day, week, month and term
- Optional clock in/out for students and staff, with compatible biometric devices
- Authorised drop-off and pick-up with QR passes and a photo check at the gate
- Instant alerts to parents, and late drop-off/pick-up flags
- Gate screen that keeps working offline
Admissions
Applications arrive complete.
- Online applications with document uploads
- Automatic reminders for missing documents by WhatsApp and email
Works where you are
Local currency, local phone formats and local payment options.
- Local currency per school
- Local phone number formats
- Local payment options: cards, bank transfer, mobile money
Staff & payroll
Salary structures, monthly runs, payslip PDFs and a bank transfer schedule your bank will accept.
Multi-school & branding
Run several schools from one account. Each keeps its own logo, colours, signatories and document styling.
Audit trail & roles
Every sensitive action is logged, and each member of staff only sees the classes and records they should.
Set your school up this afternoon
Create your school, add a class, and invite your first parents. Talk to us for a quote.